OMAFRA's
Research Management System (RMS)
Welcome to the Research Management System (RMS), our
new e-grant system for managing research programs.
Good-bye paper and hello RMS
We are bringing the Ministry's research administration into the
21st century. We replaced our former paper-based system with this
on-line system in order to:
- Decrease the amount of time and work required by applicants,
and allow them to track past and current submissions to OMAFRA
research programs
- Help us manage the programs more efficiently and effectively
- Support knowledge translation and transfer by consolidating
research information and outcomes into a searchable database
- Reduce our volume of printing in keeping with the government's
Go Green initiatives
What you can do with RMS
The Research Management System allows you ready access to information
relating to your proposals for Ministry-funded research programs.
You can:
- manage your personal profile
- create new applications to open calls
- track applications from submission through to award decision
- manage your awards through report submission to OMAFRA
Your personal profile within the RMS 'Researcher Workbench' includes
both your contact details and relevant research outputs which can
be used in submissions to Ministry-funded research programs and
for annual and final reports for funded projects.
Although you need to register on the system in order to
view and apply to any open Calls for Letters of Intent, this does
not obligate you to apply. However, we may contact you
to verify your interest solely to maintain our system.
Browsers to Use with RMS
RMS is fully compatible with Internet
Explorer or Mozilla Firefox. Other browsers
such as 'Safari' can result in system errors.
Step One - Register to get a password
Before you can create a profile, you must register to obtain a
'User Name' and 'Password' in
order to login to the RMS.
Complete the fields on the registration page and hit the 'Submit'
button. You will receive an email from 'Do Not Reply - OMAFRA
RMS' [donotreplyOMAFRArms@smartsimple.ca] containing your
temporary password and the link to the login page on the Research
Management System. Remember to check your 'Junk' email folder in
case your spam filter has removed it from your 'In box'. We suggest
that you add the RMS email address to your contact list or 'safe
sender' list so that you can receive future notifications from the
system.
Use the right registration form
Public
sector researchers register here - This registration
is for researchers from colleges, universities, hospitals
and government.
- It allows on-line communication between you and your corresponding
Research office or similar approval authority when submitting
an application to OMAFRA-funded research programs.
Private
sector researchers register here - This registration
is for researchers from businesses, industry organizations,
commodity groups etc.
- It does not allow on-line communication between your and your
approval authority when submitting an application to OMAFRA-funded
research programs.
Step Two - Create your profile
To login - Use the link
here or the one provided in the email that you received following
registration. Enter:
| Username |
the email address that you provided for registration |
| Password |
the temporary password supplied in the registration email |
The system will prompt you to change your password.
Create/Manage Your Profile
Click on the 'manage profile' button to enter your name, business
contact information, etc.
There are two options to populate the 'Additional Information'
section of your profile.
- Import citations from Publication Databases (Agricola
and PubMed are currently available). This is a very quick
way to get 4 or 5 publications into your profile that are relevant
to your current Letter of intent (LOI) application:
- Under the 'Journal Articles' tab click
'New' and then 'Search Publication
Databases'.
- Select the available databases from the drop down menu.
- Enter search terms and hit 'search'.
- Select publications to import and scroll to the bottom and
click 'Add'. This allows you to view the
publication.
- Clicking 'Create Transactions' will add
the publication to your profile.
- Populate your profile manually. For a letter
of intent, just type in the publications and other products of
research (such as conferences, presentations, workshops, IP).
You can log in and update your profile with additional information
at any time.
Step Three - Apply to open calls
Researcher Workbench - Call Overview Screen
You can view and apply to any open Calls for Letters of Intent
from your Researcher Workbench. The active Calls are displayed in
a box at the top right of your Workbench screen.
Click 'Apply' to go to the Overview Screen to
see an overview of the program.
From the Overview screen there are two buttons:
- 'Apply' button - takes you to the Letter of
Intent application form.
- Once you have saved an application for the first
time, go to the 'Current Applications'
tab on your Researcher Workbench to edit
the application.
- Further use of the 'apply' button
will create multiple applications.
- 'Back' button - returns you to your Researcher
Workbench screen
Saving your application
When you are in the application form, you will see the following
buttons at the bottom of the form:
- 'Save Draft' button saves a copy of the application
form before all the mandatory fields are completed.
- Hitting the Save Draft button for
the first time will make a draft application
appear under the 'Current Applications' Tab
on your Researcher Workbench with the status 'Letter
of Intent - in preparation'.
- 'Save' button will prompt you if you have not
completed all the red mandatory fields.
- Use this button to save the letter of intent when you are
ready to submit it.
- 'Submit' button - will forward your application
to either your research office or directly to OMAFRA depending
on how you registered.
The system does not autosave your application so remember
to save it often.
Editing your application
- Click on the 'Current Applications' tab on
your Researcher Workbench to find your application form with the
status 'Letter of Intent - In Preparation'.
- Hitting the red 'Details' button allows you
to work further on the application until you submit it.
- Remember to save your work.
Submitting your application
Public sector applicants (from colleges,
universities, hospitals and government):
- Hitting the 'Submit' button will forward your
application to your Office of Research (OR) or other authority
for approval.
- The OR or other authority will review your application and either
return it to you for revision or forward it to OMAFRA on your
behalf.
- Remember to allow time for your internal approval process
when applying to OMAFRA.
- Be sure to append any additional documents required by your
Office of Research.
- The system will not allow you to submit an application
after the program's submission deadline.
Private sector applicants (from businesses, industry organizations,
commodity groups etc):
- Hitting the 'Submit' button will forward your
application directly to OMAFRA.
- The system will not allow you to submit an application
after the program's submission deadline.
More Information
- Contact the RMS Administrator
if you need help with using the Research Management System.
Toll Free: 1-888-466-2372 ext. 64554