Provincial Premises Registry Guidelines

Ontario's Provincial Premises Registry Program (PPR Program) is administered by the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) and operates under the authority of Minister's Order 002/2018.

These guidelines are intended to provide details on the criteria for the operation of the PPR Program and are subject to change. In the event of a conflict between these guidelines and Minister's Order 0002/2018, the Minister's Order will prevail.

Contents:

Definitions:

Agri-Food refers to the integrated complex chain that includes primary agriculture and inputs, food and beverage processing, distribution, transportation, wholesale and retail of food, food services and consumers.

Assessment Roll Number (ARN) means a 15-, 19- or 20-digit number assigned by the Municipal Property Assessment Corporation to an assessable property for identification purposes. The roll number can be found on the Property Assessment Notice for the Premises.

Emergency Management means organized and comprehensive programs and activities taken to deal with actual or potential emergencies or disasters. It has four components:

  • Mitigation/Prevention - actions taken to reduce or eliminate the effects of an emergency, or the actions taken to prevent the emergency itself.
  • Preparedness - measures taken prior to the emergency or disaster to ensure an effective response.
  • Response - measures taken to respond to an emergency to ensure that a controlled, coordinated and effective response is quickly undertaken.
  • Recovery - measures taken to recover from an emergency or disaster.

Global Positioning System (GPS) means the system that is used to capture and transmit location information (i.e., geographical coordinates) of a single point on the Earth's surface using satellite navigation systems.

Guidelines means any written documents, in print of electronic form, setting out the criteria governing the operation of the PPR Program and posted on the PPR Program website.

Legal Land Description means property information and details written on the deed to a property that defines the parcel of land by referencing a survey plan or land use plan. This may include the parcel number (and section, if any), property identifier (if any) and a reference to the local municipality, lot, part lot, concession or other unit on the plan.

Municipal Property Assessment Corporation (MPAC) means the crown corporation of the Government of Ontario that determines and classifies the assessed value for all properties across the province of Ontario under the Assessment Act, R.S.O. 1990, c. A.31.

Parcel means an area of land as defined for ownership or property taxation calculation (assessment) purposes that is required for land registration.

Premises means a parcel of land within the province of Ontario defined by a Legal Land Description (or, in its absence, by geographical coordinates) on which, or any part of which, animals, plants, agri-food based products, inputs or food are grown, kept, assembled or disposed of.

Premises Information means the Premises records contained in the PPR. Records contain, at a minimum, the information required by the Province and will consist of data fields as described in the National standards that are used to register and characterize a premises for emergency management purposes. Premises records include:

  • Legal Land Description, or in its absence, geo-reference coordinates
  • Business information (i.e. business name, business address, business phone number, business email)
  • Premises type (e.g. farm, abattoir, etc.)
  • Characterization of premises (i.e. agri-food based products, inputs or food that is grown, kept, assembled or disposed of).

Provincial Premises Registry (PPR) means the database where the Premises Information of Registrants is recorded and maintained.

Registrant means a person that has or has had its premises registered in the PPR and has been assigned a Premises Identification Number (PID) and certificate.

Registration means the process of entering Premises Information into the PPR by data providers in order to receive a PID.

PPR Program Overview and Purpose: What does the PPR achieve?

The purpose of the PPR Program is to establish a voluntary, accurate premises identification database by securely collecting, verifying and storing Premises Information and assigning unique Premises Identification Numbers (PIDs) to parcels of land in Ontario, for emergency management purposes.

Premises Identification is one of the three key pillars of traceability, alongside animal/product Identification and movement recording/reporting. Animal/product identification is the denotation of individual animals or products on your premises. Movement recording/reporting ties together premises identification and product identification to show when, where and how many/much of your animals/product moved, between premises along your supply chain.

The PPR is the only official provincial registry for registering parcels of land in Ontario associated with agri-food activities for and obtaining a PID.

Premises Identification: What is a Premises Identification Number (PID)?

Each premises registered in the PPR will receive a PID. This is the unique number identifying a parcel of land where agri-food activities occur, and also references these specific agri-food activities occurring on that premises. This number is assigned by the service provider (see Service Provider section below) to a premises once it has been registered in the PPR.

PIDs differ from business registration numbers (e.g., Farm Business Registration, licenses or other business identifiers) because a PID is linked to a specific parcel of land rather than a business.

Each premises needs to be registered only once. If a premises has already been registered, that PID remains valid and there is no need to register again. However, it is a condition of registration that changes to existing premises must be communicated to the program so that the Premises Information can be updated (see Updating/Confirming Premises Information section below).

Eligibility Criteria: Who can apply for a PID?

Agri-food business owners and operators (including tenants, lessees, or persons acting on behalf of an agri-food business operator or owner with their consent) can apply for a PID at no cost.

Service Provider: Who operates the Provincial Premises Registry?

Agricorp, an agency of OMAFRA, is the service provider that delivers the PPR Program on behalf of the ministry.

Premises Identification and Agri-Food Traceability:

Agri-food traceability systems are composed of premises identification, product or animal identification and product or animal movement records. Premises identification is the first step in establishing a complete and effective traceability system.

Registrant Responsibilities: What do registrants need to do?

PPR Program registrants are responsible for:

  • Reading and agreeing to the PPR Program terms and conditions outlined in the PPR Program consent statement;
  • Providing information related to the premises and business in order to obtain a Premises Identification Number; and
  • Updating or confirming their Premises Information annually.

Registering a Premises: How is a premises registered?

Registering for a PID is quick, easy and free.

Registration Methods

Premises can be registered online or by phone. Registration is secure and available in both English and French.

  • Online: Visit the Ontario PPR website (www.ontariopid.com), available 24 hours a day. When registering online, be sure to complete all required fields.
  • Phone: 1-888-247-4999, Monday through Friday, 7:00 a.m. - 5:00 p.m.

Registration Requirements

To register a premises, the following Premises Information is required:

Premises location information:

  • The Assessment Roll Number (ARN), OR
  • If an ARN cannot be provided, one of the following will be required:
    • Latitude and longitude coordinates from a Global Positioning System;
    • Municipal address of the premises to be registered; or
    • Legal Land Description

In addition to the above location information, the following must be provided:

  • Business contact's first and last names
  • Business address
  • City
  • Postal code
  • Primary business telephone number
  • Business email (Note: required only if registering online)
  • Preferred language
  • Preferred method of communication
  • Premises type (e.g., farm, food processor, abattoir, veterinary clinic, etc.)
  • Agri-food activities that take place on the premises (e.g., dairy cattle, wheat, meat product manufacturing, etc.)

Registration in the PPR is voluntary which means that consent by the registrant (i.e. agri-food business owner or operator, or a person with the legal authority to register the premises on behalf of the owner) to the terms and conditions of the PPR Program must be obtained before the premises can be registered.

Emergency Management: How is Premises Information used?

The PPR consent statement outlines the purpose and specific uses of the business information being collected. Refer to the consent statement for complete details.

High-quality location information assists in emergency management efforts in case of natural disasters and plant and/or animal disease outbreaks by improving emergency preparedness, responsiveness and risk management.

Rapid identification of agri-food premises through an accurate and current PPR provides an effective means to isolate and control hazards and outbreaks, and establish proactive monitoring, control and support measures throughout an incident or emergency. Premises identification is an important part of modern and effective approaches to addressing threats to animal health, plant health, food safety and public health and safety.

Updating/Confirming Premises Information: Why is this important?

As a condition of registration, registrants agree under the terms and conditions of the consent statement to update or confirm their Premises Information annually. This helps to ensure that the information in the PPR remains up-to-date and accurate. Updates to Premises Information may include changes in ownership, contact information or agri-food activities that take place on the registered premises. Confirmation involves reviewing the business and agri-food activity information to confirm that it is still correct.

PIDs that have not been updated or confirmed annually may be set to inactive. Please note that an active PID is required when applying to some funding programs.

PIDs can be updated or confirmed online: www.ontariopid.com, 24 hours a day, or by telephone: 1-888-247-4999, Monday through Friday, 7:00 a.m. - 5:00 p.m.

Receiving a Premises Identification Number and Certificate:

The information submitted during registration (see Registration Requirements above) will be validated by Agricorp. Validation is the process of verifying the Legal Land Description of the characterized premises as corresponding to a single land parcel for the purposes of assigning a unique PID. This process ensures only one unique PID is assigned to a given premises.

Once validated, the premises will be assigned a unique PID. A certificate will then be sent to the registrant at the email or mailing address provided at the time of registration. This usually occurs within two business days after validation. The registrant may be contacted if any discrepancies or questions arise.


For more information:
Toll Free: 1-877-424-1300
E-mail: FoodSafety@ontario.ca