Traceability Foundations Initiative (TFI): Application Form
- Version 2.0

Return to Traceability Foundations Initiative Home Page

Please use the Application Guidebook to help complete the Application Form.

The Traceability Foundations Initiative continues with a second intake
that is now open to accept applications beginning June 1, 2012 after 9:00 am
until July 24, 2012 at 12:00 (noon) E.D.T. Please note that this deadline will be
strictly enforced. Late applications shall be deemed to be ineligible for further
consideration for funding.

You may

    Complete an Application Form and submit:

    • By email: TFI.omafra@ontario.ca
    • By fax: (519) 826-3398
    • By mail:

      Traceability Foundations Initiative

      Ontario Ministry of Agriculture, Food and Rural Affairs

      1 Stone Road West, 4th Floor

      Guelph, ON N1G 4Y2

Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) staff are available to provide assistance to Applicants in developing their proposed project details or applications. However, Applicants will be solely responsible for the timely submission, completeness and content of their applications.
The Traceability Foundations Initiative (TFI) is a three year joint Federal-Provincial funding program that may provide up to 75 per cent cost-share funding to Sector Organizations and Value Chains to support voluntary, industry-led Information Sharing Systems that will enhance agri-food traceability.
If selected, an eligible project may be approved for an amount up to a maximum of $5 Million in funding. Meeting eligibility criteria does not guarantee that an Applicant will be approved for funding.
Projects funded through the TFI must:
  • enhance information sharing and increase the adoption of sustainable, voluntary Information Sharing Systems that approach or achieve traceability to national or international standards across a Sector or along a Value Chain
  • assist participants to increase market access, substantiate product claims, or generate economic benefits for participants
  • increase capacity to trace animals, agri-food or agri-based products and their associated attributes
  • increase the ability of Sectors and Value Chains to execute emergency response (e.g. food recall) procedures when required
Applicants must meet the program eligibility criteria set out in the Application Guidebook and adhere to all program criteria, terms and conditions, including project claim submission deadlines, to be considered for cost-shared funding. The information you provide in the Application Form will enable OMAFRA to assess your proposed project. Insufficient information may result in the application being deemed incomplete or ineligible.

    Preferred method of correspondence:

    check-boxE-mail

    check-boxMail

    check-boxFax

    Preferred language of correspondence:

    check-box English

    check-boxFrench

Section 1: Tell us about yourself

When completing this section refer to the Guidebook Part A: Program Information and Part B: Completing an Application Form - Section 1 for further details.

Application Type (Check one only):

check-boxSector Organization Project

check-boxValue Chain Project

Lead Applicant's Organization or Company Name (Full legal name):

_______________________________________________

Name of Preferred Contact (Please print): _______________________________________________

Title of Contact: _______________________________________________

Business Type: _______________________________________________

Mailing Address (Street): _______________________________________________

P.O. Box: _______________________________________________

City/Town: _______________________________________________

Region/County:_______________________________________________

Province:Ontario

Postal Code:___________________

Telephone: ___________________

Fax: ___________________

Email: _______________________________________________

Canada Revenue Agency Number (HST Number):

_ _ _ _ _ _ _ _ _ / _ _ / _ _ _ _

Numbers        Letters    Numbers

Farm Business Registration (FBR):

_ _ _ _ _ _ _

Premises Identification Number (PID):

ON _ _ _ _ _ _ _

Provide the names of ministry staff, if any, that assisted in the development and/or design of the proposed project.

Name and Location of Ministry Staff

Name Location
1.  
2.  
3.  
1. Co-applicant's Company Name (Full legal name): _______________________________________

Name of Preferred Contact (Please print): _______________________________________________

Job Title of Contact: _______________________________________________

Business Type: _______________________________________________

Mailing Address (Street): _______________________________________________

P.O. Box: _______________________________________________

City/Town: _______________________________________________

Region/County: _______________________________________________

Province: Ontario

Postal Code: __________________

Telephone: __________________

Fax: __________________

Email: _______________________________________________

Canada Revenue Agency Number (HST Number):

_ _ _ _ _ _ _ _ _ / _ _ / _ _ _ _

Numbers        Letters    Numbers

Farm Business Registration (FBR):

_ _ _ _ _ _ _

Premises Identification Number (PID):

ON _ _ _ _ _ _ _

2. Co-applicant's Company Name (Full legal name): _______________________________________

Name of Preferred Contact (Please print): _______________________________________________

Job Title of Contact: _______________________________________________

Business Type: _______________________________________________

Mailing Address (Street): _______________________________________________

P.O. Box: _______________________________________________

City/Town: _______________________________________________

Region/County: _______________________________________________

Province: Ontario

Postal Code: __________________

Telephone: __________________

Fax: __________________

Email: _______________________________________________

Canada Revenue Agency Number (HST Number):

_ _ _ _ _ _ _ _ _ / _ _ / _ _ _ _

Numbers        Letters    Numbers

Farm Business Registration (FBR):

_ _ _ _ _ _ _

Premises Identification Number (PID):

ON _ _ _ _ _ _ _

List additional Co-applicants on a separate sheet of paper if necessary.

Section 2: Sector Organization Applicants Only

When completing this section refer to the Guidebook Part A: Program Information - Who May Apply? and Part B: Completing an Application Form - Section 2 for further details.

Number of members in your Sector Organization:

____________________

Number of members anticipated to participate in the proposed project over the course of the entire project:

____________________

Describe how your organization will encourage or influence member participation in the proposed project:

____________________________________________________________

____________________________________________________________

How will you measure member participation?

____________________________________________________________

____________________________________________________________

Section 3: Value Chain Applicants Only

When completing this section refer to the Guidebook Part A: Program Information - Who May Apply? and Part B: Completing an Application Form - Section 3 for further details

Describe the Value Chain including the identities, roles and responsibilities of each of the partners:

____________________________________________________________

____________________________________________________________

How long have individual partners been working together in your Value Chain?

check-box 0 - 2 years

check-box 3 - 5 years

check-box 6 - 10 years

check-box longer than 10 years

What are the total estimated yearly gross revenues from product sales of your Value Chain?

check-box 0 - $500,000

check-box $500,001 - $1,000,000

check-box $1,000,001 - $5,000,000

check-box greater than $5,000,000

Indicate the total number of employees working at all facilities in your Value Chain (include full-time, part-time, seasonal and temporary employees):

check-box less than 10

check-box 11 - 100

check-box 101 - 500

check-box more than 500

Section 4: Tell us about your proposed information sharing project

When completing this section refer to the Guidebook Part A: Program Information; Selection Process; Approved Projects - Mock Traceability Exercise; and Part B: Completing an Application Form - Section 4; for further details.

Title of proposed project:

____________________________________________________________

Provide a summary and description of the proposed project (maximum five pages). Please ensure the summary addresses (but is not limited to) the following:

  • Background information
  • Project rationale
  • Project objectives
  • Proposed Information Sharing System

Include flow charts and diagrams as appropriate to illustrate the Information Sharing Network.

____________________________________________________________

____________________________________________________________

Attach additional pages if necessary.

Section 5: Tell us about outcomes and benefits of your proposed project.

When completing this section refer to the Guidebook Part A: Program Information - Objectives; Selection Process; and Part B: Completing an Application Form - Section 5 for further details.

Outcomes:

For each of your project objectives complete all columns.

Proposed Project Objectives

Objectives Outcomes Measurement Timelines Target
Project Objective as indicated in Section 4. A Project outcome as a result of activities you will list in Section 7. Measurement that will be used to evaluate how an outcome is met. Indicate whether outcome is short term (within the project timelines) or long term (beyond the project completion date). What indicates that an outcome has been met?

Objective

1.

 

 

 

 

       

Objective

2.

 

 

 

 

       

Objective

3.

 

 

 

 

       

Benefits:

Describe how this project will benefit the Province of Ontario:

____________________________________________________________

____________________________________________________________

Overall, how do you rank the impact of your proposed project on agri-food traceability in the Province of Ontario:

________________________________________________________

_______________________________________________________

Section 6. Tell us about your organizational capacity, project team and resources, sustainability and communications.

When completing this section refer to the Guidebook Part A: Program Information - Glossary of Terms; Mock Traceability Exercise; Approved Project; Part B: Completing an Application Form - Section 6; and Schedule 1: Premises Identification for further details.

Organizational Capacity, Project Team and Resources:

Describe the capacity and resources within your organization and/or for each Value Chain partner that will contribute to the successful completion of the project (maximum two pages).

Please ensure the description includes the following (but is not limited to):

  • Details of individuals/organizations participating in the project and a further breakdown to teams within each organization (use diagrams and flow charts if possible)
  • Experience in design and implementation of agri-food industry traceability

____________________________________________________________

____________________________________________________________

Sustainability:

How will you ensure the project is sustainable after TFI funding is completed?

____________________________________________________________

____________________________________________________________

Attach additional pages if necessary.

Communications:

Describe the communication plan to ensure all partners/participating members are involved/aware of pertinent project activities:

____________________________________________________________

____________________________________________________________

Premises Identification:

All Value Chain partners and participating Sector members will require a premises identification number (PID) validated by the Provincial Premises Registry.

  • Explain how you will measure the number of registered premises associated with this project:

    ____________________________________________________________

    ____________________________________________________________

  • Indicate the timeline for value chain partners or participating sector members to obtain PIDs:

    ____________________________________________________________

    ____________________________________________________________

  • Explain how you will utilize PIDs in the Information Sharing System:

    ____________________________________________________________

    ____________________________________________________________

Mock Traceability Exercise:

  • Explain how you will accomplish and measure a successful Mock Traceability Exercise:

    ____________________________________________________________

    ____________________________________________________________

  • List or submit documentation that will be provided to demonstrate a successful Mock Traceability Exercise:

    ____________________________________________________________

    ____________________________________________________________

Section 7. Detail how you plan to carry out your proposed project.

When completing this section refer to the Guidebook Part A: Program Information - Funding; Part B: Completing an Application Form - Section 7 for further details.

Indicate start and end dates, and expenditures associated with each activity.

Proposed Project

Activity Item Code (see chart below) Project Start - End Date (mmm yy - mmm yy)

Outcomes (from Section 5)

Description of Proposed Expenditures and Activities Eligible Expenditures and Activities Cash/ In-Kind ($) Ineligible Expenditures and Activities Cash/ In-Kind ($) Total Expenditures and Activities
             
             
             
             
             
             
             
             
             
             
             
             
             

Insert additional rows if necessary.

Proposed Project Totals

 

Eligible Expenditures and Activities: Cash/ In-Kind($)

Ineligible Expenditures and Activities: Cash/ In-Kind ($)

Total Expenditures and Activities
Total Estimated Costs

 

 

 
Eligible Cash Cost Share at 75% (1)

 

   
Eligible In-kind Cost Share at 50% (2)

 

   
Total Funding Requested (maximum $5m) (1+2)      

Insert additional rows if necessary.

Assign your expenditures and activities a code using the following categories:

Activity Item Codes

Code Activity Item
A Communications costs related to the project
B First time costs related to traceability implementation
C First time training costs
D Information service provider costs
E Information technology infrastructure or equipment (hardware, installation, system design)
F Software Development and Customization Costs (software migration, data collection)
G Minor capital/structural modifications associated directly with the project
H Project costs related to supporting/managing the Information Sharing System
I Project Management
J Research and pilot testing
K Mock Traceability Exercise (Mock Recall)
L Travel
M Other activities

Complete the following table. Estimated Expenditures must be in the quarter in which they are anticipated to be incurred. If applicable, please separate out the in-kind expenditures.

Quarterly Projected Expenditures by Fiscal Year

Fiscal Year Quarter 1 (Apr-Jun) Quarter 2 (Jul-Sep) Quarter 3 (Oct-Dec) Quarter 4 (Jan-Mar) Annual Total

2011/2012

$/in-kind $

         

2012/2013

$/in-kind $

 

 

 

 

 

2013

$/in-kind $

         

Other Government Funding

All Applicants, including Lead Applicants and Co-applicants, must disclose all sources of funding, including any federal, provincial or municipal funding/grants, they have received or that they may or will yet receive to fund the project.

____________________________________________________________

____________________________________________________________

Section 8. Tell us how you plan to finance your proposed project

When completing this section refer to the Guidebook Part A: Program Information - Funding and Part B: Completing an Application Form - Section 8 for further details.

Include all sources of funding contributing towards your proposed project.

Sources of Project Funding

Sources of Project Funding Cash Contribution ($) Ineligible Cash Contribution ($) In-Kind Contributions ($) Total Contributions ($)
Requested from the Traceability Foundations Initiative (insert(1) and (2) from section 7)        

Applicant 1:

 

       

Applicant 2:

 

 

       

Applicant 3:

 

       

Applicant 4:

 

       

Applicant 5:

 

       

Applicant

6:

       
Other Private Sources        
Other Public (Government Sources) if applicable        
Total        

Section 9. Tell us how you will manage challenges and risks

When completing this section refer to the Guidebook Part B: Completing an Application Form-Section 9 for further details.

It is important to carefully consider challenges or risks to any project and develop strategies to minimize their impact. Please provide this information with reference to your proposed project.

Challenges and Risks Table

Challenges or Risks Likelihood of Occurrence Impact on project Response
List challenges or risks that pose threats to the proposed project. Indicate as Low, Moderate, or High. Indicate as Low, Moderate, or High. Explain what will be done to eliminate, reduce or accept the risk.
       
       
       

Attach additional pages if necessary.

Section 10. General Company Information, Confidentiality, Consent, and Final Checklist

When completing this section refer to Guidebook Part A: Program Information; Part B: Completing an Application Form- Section 11; and Part C: Submitting an Application for further details.

All boxes must be checked.

check-box We understand that any Applicant who modifies, varies or deletes any criteria, terms or conditions herein may disqualify their project from further consideration for funding under the Traceability Foundations Initiative.

check-box We have read and understood the information provided in the Application Guidebook for the Traceability Foundations Initiative and hereby agree to its criteria, terms and conditions.

check-box We have completed all of the sections required in the application and, if applicable, attached all additional necessary information.

check-box We accept the Government of Ontario's right to obtain, use and disclose information for the purposes of assessing, evaluating, verifying, auditing and enforcing the Traceability Foundations Initiative.

check-box We represent and warrant that all work on the proposed project shall be carried out in compliance with all federal, provincial or municipal laws, including any orders, rules or by-laws related to any aspect of the proposed project.

check-box Copies of this application have been distributed to all of the Co-applicants.

check-box We understand that if the project is selected for funding, the Lead Applicant will be required to enter into a Contribution Agreement with the Province of Ontario which will specify the terms and conditions of funding under the Traceability Foundations Initiative. Each applicant will be jointly and severally liable to the Crown in the event of a default under the Contribution Agreement. The Lead Applicant will be obliged to distribute any funds received amongst the Co-applicants.

check-box We understand and accept that, subject to operational exigencies, it may take up to 45 working days after the intake closes to review this application prior to the approvals process, which may require additional time, under the Traceability Foundations Initiative.

check-box We understand and accept that the Government of Ontario, as represented by OMAFRA, has exclusive discretion to reject or refuse any application and that applicants, jointly or severally, shall not be eligible for funding under the Traceability Foundations Initiative solely by reason of making this application or have any claim or demand or action against Her Majesty the Queen in the Right of Canada, Her Majesty the Queen in Right of Ontario, Her Ministers, directors, officers, employees, servants, appointees or agents in this regard.

check-box We certify that the information given on this application and any supporting documentation is true and correct to the best of my/our knowledge, information and belief.

check-box We understand that OMAFRA will assess the eligibility of our application and I/we may be contacted with any questions.

Confidentiality

Take notice that application forms and supporting material submitted to the Province of Ontario are subject to the Freedom of Information and Protection of Privacy Act (FIPPA). Any information submitted in confidence should be clearly marked "Confidential". Nevertheless, information supplied to Traceability Foundations Initiative may be disclosed by OMAFRA where it is obligated to do so under the FIPPA or by an order of a court, tribunal or pursuant to a legal proceeding. Information contained in an Application to the Traceability Foundations Initiative may also be disclosed by OMAFRA to verify compliance with other provincial and federal funding initiatives administered by OMAFRA, Agriculture and Agri-Food Canada, the Canadian Food Inspection Agency or a third party delivery agent, to ensure that there is no duplication of funding or to verify status of provincially licensed establishments or federally registered facilities. Inquiries about confidentiality should be directed to the Traceability Foundations Initiative.

As the Lead Applicant, I/we have distributed copies of this application to the Co-applicants and obtained all necessary approvals and consents to proceed with this application. I/we am/are duly authorized to make binding statements, consents, declarations, representations and warranties on their behalf.

Lead Applicant

Name (print): _________________________

Title: _______________________________

Organization: ________________________

Signature: __________________________

Date: ______________________________

We, the undersigned, acknowledge and accept the criteria, terms and conditions of the Traceability Foundations Initiative. The Lead Applicant may proceed with this application authorized and may make binding statements, declarations, representations and warranties and give consent on our behalf.

Co-Applicant

Name (print): _________________________

Title: _______________________________

Organization: ________________________

Signature: __________________________

Date: ______________________________

Co-Applicant

Name (print): _________________________

Title: _______________________________

Organization: ________________________

Signature: __________________________

Date: ______________________________

Co-Applicant

Name (print): _________________________

Title: _______________________________

Organization: ________________________

Signature: __________________________

Date: ______________________________

Applications must be submitted to:

Traceability Foundations Initiative

Ontario Ministry of Agriculture, Food and Rural Affairs

1 Stone Road West, 4th Floor

Guelph, ON N1G 4Y2

Tel: 1-877-424-1300

Fax: (519) 826-3398

Email : TFI.omafra@ontario.ca

 


For more information:
Toll Free: 1-877-424-1300
E-mail: TFI.omafra@ontario.ca

 


Author: OMAFRA Staff
Creation Date: 24 May 2011
Last Reviewed: 09 May 2012