Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) staff are available to provide assistance to applicants in developing their proposed project details or applications.

The Traceability Foundations Initiative is a $21.5 million, three year joint Federal:Provincial funding program that provides up to 75 per cent cost-share funding to selected Sector Organizations and Value Chains to support voluntary, industry-led information sharing networks that will enhance agri-food traceability. Selected projects may be eligible for up to a maximum of $5 Million in funding per project.

Projects funded through the Traceability Foundations Initiative must support the design and implementation of information sharing networks across value chains and agri-food sectors leading to effective full traceability systems, including premises identification, animal/product identification and movement recording. These projects will enhance information networks using information technology infrastructure that meets identified business needs and achieves economic benefits, increases adoption of sustainable voluntary traceability systems developed to national or international standards, and strengthens agri-food traceability through industry-led development of systems.

Applicants must meet the program eligibility criteria set out in the Application Guidebook and adhere to all program terms and conditions including project claim submission deadlines to be considered for cost-shared funding. The information you provide in the Application Form will enable OMAFRA to assess the eligibility of your proposed project. Providing insufficient information may result in the application being deemed incomplete or ineligible.

Preferred method of correspondence: E-mail     Mail     Fax
Preferred language of correspondence: English     French

Section 1. Tell us about yourself

When completing this section refer to the Guidebook Part A: Program Information and Part B: Completing an Application Form - Section 1 for further details.

Lead Applicant: (Check one only)
 Sector Organization
 Value Chain Partner

Organization or Company Name (Full legal name)

_______________________________________________

Name of Preferred Contact (Please print) _______________________________________________

Title of Contact: _______________________________________________

Business Type: _______________________________________________

Mailing Address (Street): _______________________________________________

P.O. Box: _______________________________________________

City/Town: _______________________________________________

Region/County:_______________________________________________
Province: ONTARIO

Postal Code:___________________

Tel: ___________________

Fax: ___________________

Email: _______________________________________________

Canada Revenue Agency Number (HST Number)

_ _ _ _ _ _ _ _ _ / _ _ / _ _ _ _
    Numbers      Letters Numbers

Farm Business Registration (FBR)
_ _ _ _ _ _ _

Premises Identification Number (PID)
ON _ _ _ _ _ _ _

Provide the names of ministry staff contacts who have been contacted regarding the proposed project.

When completing this section refer to the Guidebook Part A: Glossary of Terms and Part B: Completing an Application Form - Section 1 for further details.

1. Co-applicant's Company Name (Full legal name) _______________________________________

Name of Preferred Contact (Please print) _______________________________________________

Job Title of Contact: _______________________________________________

Business Type: _______________________________________________

Mailing Address (Street): _______________________________________________

P.O. Box: _______________________________________________

City/Town: _______________________________________________

Region/County: _______________________________________________

Province: ONTARIO

Postal Code: __________________
Tel: __________________
Fax: __________________

Email: _______________________________________________

Premises Identification Number (PID)
ON _ _ _ _ _ _ _

2. Co-applicant's Company Name (Full legal name) _______________________________________

Name of Preferred Contact (Please print) _______________________________________________

Job Title of Contact: _______________________________________________

Business Type: _______________________________________________

Mailing Address (Street): _______________________________________________

P.O. Box: _______________________________________________

City/Town: _______________________________________________

Region/County: _______________________________________________

Province: ONTARIO

Postal Code: __________________
Tel: __________________
Fax: __________________
Email: _______________________________________________

Premises Identification Number (PID)
ON _ _ _ _ _ _ _

List additional co-applicants on a separate sheet of paper if necessary.

Section 2. Tell us about your proposed project

When completing this section refer to the Guidebook Part B: Completing an Application Form - Section 2, Part E: Selection Process, Schedule 1: Project Plan Examples and Schedule 2: Mock Traceability Exercise for further details.

Title of proposed project:

Provide a summary and description of the proposed project (maximum five pages):

Attach additional pages if necessary.

Section 3. Sector Organization Applicants Only

When completing this section refer to the Guidebook Part B: Completing an Application Form - Section 3 for further details.

Number of members in your Sector Organization: __________

Number of members anticipated to participate in the proposed project over the course of the entire project: ____________________

Describe how your organization will encourage or influence member participation in the proposed project.

How will you measure member participation?

Section 4. Value Chain Applicants Only

When completing this section refer to the Guidebook Part B: Completing an Application Form - Section 4 for further details.

Describe the Value Chain (existing or proposed), including the identities, roles and responsibilities of each of the partners.

How long have individual partners been working together in a Value Chain?

0 - 2 years      
3 - 5 years
6 - 10 years
longer than 10 years

What are the total estimated yearly product sales of the Value Chain?

$0-$500,000
$500,001-$1,000,000
$1,000,001-$5,000,000
greater than $5,000,000

Indicate the total number of employees working at all facilities. (Include full-time, part-time, seasonal and temporary employees.)

less than 10
11 - 100
101 - 500
more than 500

Section 5. Tell us about your organization's capacity and how you will manage your proposed project

When completing this section refer to the Guidebook Part B: Completing an Application Form - Section 5 for further details.

Describe your project team and the resources (current or proposed) that will allow you to successfully complete and sustain the proposed project (maximum two pages).

Attach additional pages if necessary.

Describe how you will communicate with your members or Value Chain partners and encourage their participation.

All individual businesses participating in the project will need to have a validated premises identification number in the province of Ontario. (When completing this question refer to the Guidebook Part A: Glossary of Terms, Part B: Completing an Application Form- Section 5 and Schedule 4: Provincial Premises Registry for further details)

How will you know that all premises have been registered? How will you measure the number of registered premises associated with this project?

By the end of the proposed project you will need to conduct a mock traceability exercise to demonstrate your ability to trace, identify and contain 100% of infected or unsafe animals, plants, or products within a 48 hour period (When completing this question refer to the Guidebook Part A: Glossary of Terms, Part B: Completing an Application Form- Section 7 and Schedule 2: Mock Traceability Exercise for further details).

How do you intend to accomplish this and how will you measure the success of this exercise?

Section 6. Tell us about your existing information system

When completing this section refer to the Guidebook Part B: Completing an Application Form - Section 6 for further details.

Describe your existing information or traceability system/capacity.

Section 7. Tell us about the benefits and outcomes of your proposed project

When completing this section refer to the Guidebook Part B: Completing an Application Form- Section 7 and Part E: Selection Process for further details.

List 3 major objectives of the proposed project

1.

2.

3.

Describe the anticipated short-term and long-term benefits of the proposed project.

Short-Term Benefits:

Long-Term Benefits:

Describe the anticipated economic benefits of the proposed project (i.e. increased incremental sales, cost savings, new market access).

Describe how you will measure economic benefits.

Describe how this project will benefit the Province of Ontario.

Section 8. Tell us how you will manage challenges and risks

It is important to carefully consider challenges or risks to any project and develop strategies to minimize their impact. Please provide this information with reference to your proposed project. When completing this section refer to the Guidebook Part B: Completing an Application Form- Section 8 for further details.

Attach additional pages of necessary.

Section 9. Tell us how you plan to carry out your proposed project

When completing this section refer to the Guidebook Part A: Program Information, Part B: Completing an Application Form - Section 9, Schedule 1: Project Plan Examples and Schedule 2: Mock Traceability Exercise for further details.

Attach additional pages of necessary.

Section 10. Tell us about the costs of your proposed project

List all eligible and ineligible expenditures directly related to the proposed project. When completing this section refer to the guidebook Part A: Program Information "Glossary of Terms" and "Funding" for a list of Eligible and Ineligible Expenditures and Activities and Part B: Completing an Application Form - Section 10 for further details.

Attach additional pages of necessary.

Complete the following table. Estimated Expenditures must be in the quarter in which they are anticipated to be incurred.

Disclose all other federal and/or provincial funding being received or that may or will be received that relates to the proposed project (To complete this question refer to the Guidebook Part: A: Program Information and Part B: Completing an Application Form - Section 10 for further details.)

Section 11. Tell us how you plan to finance your proposed project

When completing this section refer to the Guidebook Part A: Program Information and Part B: Completing an Application Form - Section 11 for further details.

Section 12. General Company Information, Confidentiality, Consent, and Final Checklist

When completing this section refer to Part A: Program Information, Part B: Completing an Application Form and Part C: Submitting an Application in the Guidebook for further details.

All boxes must be checked

I/we have read and understood the information provided in the Application Guidebook for the Traceability Foundations Initiative and hereby agree to its criteria, terms and conditions.

I have completed all of the sections required in the application and if applicable, attached all additional necessary information.

I/we understand and accept that OMAFRA reserves the right to obtain, use and disclose information for the purposes of assessment, evaluating, verifying, auditing and enforcing the application and payments made under the Traceability Foundations Initiative.

I/we understand, represent and warrant that all work on the proposed project shall be carried out in compliance with all federal, provincial or municipal laws or regulations, or any orders, rules or by-laws related to any aspect of the proposed project.

I/we have given copies of the application to all the Co-applicants and obtained their approvals and completed General Company

I/we understand that if selected the Lead Applicant will be required to sign a Contribution Agreement with the Province of Ontario which will specify the terms and conditions of funding under the Traceability Foundations Initiative.

I/we understand and accept that subject to operational exigencies, it may take up to 45 working days after the intake closes to review this application prior to the approvals process, which may require additional time, under the Traceability Foundations Initiative.

I/we understand and accept that OMAFRA has the soel right and discretion to reject or refuse any application and that applicants, jointly or severally, shall not be eligible for funding under the Traceability Foundations Initiative solely by reason of making this application or have any claim or demand or action against Her Majesty the Queen in Right of Ontario, Her Ministers, directors, officers, employees, servants, appointees or agents in this regard.

I/we certify that the information given on this application and supporting documentation is true and correct to the best of my/our knowledge, information and belief.

I/we understand that OMAFRA will assess the eligibility of our application and i/we may be contacted with any questions.

Partnership Requirements
Upon approval of the project, the Lead Applicant will be required to sign a Contribution Agreement with the Province of Ontario on bebehalf of itself and the Co-applicants. Each applicant may be jointly and severally liable to the Crown in the event of a default under the Contribution Agreement.

Confidentiality
Application forms and supporting material submitted to the Province of Ontario are be subject to the Freedom of Information and Protection of Privacy Act. Any information submitted in confidence should be clearly marked "CONFIDENTIAL" by an applicant. Inquiries about confidentiality should be directed to the Traceability Foundations Initiative.

Consent
All applicants hereby consent to inspection of their premises and/or documents that pertain to this project as described in the Contribution Agreement by the Province of Ontario or its designate. Successful applicants further consent to having their names, funding amounts and short summaries of their projects and results made available to the public.

Certification
I hereby certify to the Province of Ontario that the application and supporting documentation are true and complete in all respects.

I/we have given copies of this application to all of my/our Co-applicants and obtained all necessary approvals and consents to proceed with this application. I/we am/are duly authorized to make binding statements, consents, declarations, representations and warranties on behalf of the Lead Applicant and on behalf of each Co-applicant.

Name (print): _________________________

Title: _________________________ Organization: __________________________________

Signature: _________________________ Date: _________________________

Applications must be submitted to:

Traceability Foundations Initiative
Ontario Ministry of Agriculture, Food and Rural Affairs
1 Stone Road West, 5th Floor
Guelph, ON N1G 4Y2
Tel: 1-866-877-1300
Fax: (519) 826-4332
Email : TFI.omafra@ontario.ca
Website: www.ontario.ca/traceability