Nutrient Management Act, 2002 - NMA Records and Renewals
Table of Contents
Nutrient management strategies (NMS) and nutrient management plans (NMP) are required for some farms in Ontario. This Factsheet provides an overview of the requirements for recordkeeping, annual renewals and updates to maintain an NMS and NMP in good standing.
Use this document as a guideline, and for further and detailed information, consult the Nutrient Management Act, 2002 (NMA), and O. Reg. 267/03 before making any decisions about your farm unit or agricultural operation where nutrients are concerned. If a discrepancy arises between this document and the legislation, the latter prevails.
Farms required to have an NMS or NMP must:
A nutrient management plan (NMP) includes:
Nutrient Management Strategies
An NMS is valid for a maximum of 5 years. It must be renewed 90 days before the fifth anniversary of approval or preparation.
These changes in an operation also trigger a requirement for early renewal of the NMS:
The three scenarios outlined above require the renewed NMS to be approved by the Ministry of Agriculture and Food and the Ministry of Rural Affairs (OMAF and MRA). Approval of the renewed NMS at 5 years is only required if the farm unit is located within 100 m of a municipal well.
For all other NMS renewals (e.g., fifth anniversary where municipal wells are more than 100 m from the farm unit), the renewed NMS is not approved by OMAF and MRA, but is kept on the farm and is subject to inspection by the Ministry of the Environment (MOE). The farm must register with OMAF and MRA as outlined in Part 9 of the Nutrient Management Protocol.
Nutrient Management Plans
NMP renewal is required:
Only a person certified by OMAF and MRA to prepare an NMS and an NMP can renew them. The renewed NMP is not approved but is kept on file at the farm and is subject to inspection by MOE.
NMSs and NMPs require annual summaries and updates. By February 15 of each year:
Keep the summary and update with your NMS and NMP files, as MOE can ask to see these summaries and updates. A sample summary and update is included below for your reference.
NMS and NMP Summary Previous Year: 2012
NMS and NMP Update Upcoming Year: 2013
Use this checklist to determine the recordkeeping needed for the farm operation.
NMS and NMP Recordkeeping Checklist for Producers
___ copy of the NMS and NMP as required by the Regulation
___ completed form indicating that a producer-consultant meeting occurred within 40 days of approval of the NMS (assuming the consultant prepares the NMS and sends it to OMAF and MRA, Guelph)
___ annual review and update
___ if using temporary field storage (TFS) the date the site was established, date of mixing or turning, date removed from the site, sketch with setback distances, surface water and other TFS sites
___ if material is transferred off or onto the farm unit nutrient transfer and broker agreements; indicate the type and quantity of material, dates for transfer, names of both parties, contact information and signatures
___ for new or expanded liquid storage facilities site characterization, engineer commitment certificates and engineering reports, such as the general review of construction upon completion
___ if using vegetated filter strip systems (VFSS) engineered design, notes about regular inspections and actions taken to ensure proper functioning of the VFSS
___ for regulated mixed anaerobic digestion (AD) system engineered design, name and address of the source of off-farm materials, name and address of transporters, type and volume of off-farm material, required analysis of the materials, when secondary gas burning occurs (if used) and destination of AD output
___ certificates if farmer prepares own NMS/NMP, a copy of the Agricultural Operation Development Certificate is required
___ if there is a change of ownership, control or an operator change submit to Director, OMAF and MRA, within 15 days of the change
Note: Records must be kept for at least 2 years after the NMS or NMP expires.
For more information:
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