Terms and Conditions
Applying for Cost-share Funding
Who may apply?
Supporting partners as they work together for the benefit of their
sector(s) is an important aspect of this funding.
Two or more legally recognized entities that have an Arm's Length
relationship from each other and are working together as partners
on a project may apply, provided each entity:
- is engaged in the project and will be contributing cash or in-kind
resources towards the project;
- is involved in the agriculture, agri-food and agri-products
- is in compliance with all Requirements of Law and agrees to
remain in compliance with all Requirements of Law for the duration
of the project.
Applicants must be represented by a lead entity capable of entering
into a funding agreement with the Province of Ontario. The lead
entity must provide a Canada Revenue Agency Business Number as part
of the application process.
Applications from multiple partners are always preferred. However,
an entity that meets all eligibility criteria, is not-for-profit
and Ontario-based (i.e., is located in Ontario and, where applicable,
has a membership composed primarily of Ontario residents/businesses/organizations)
and is not an academic/research institution, may apply as a sole
What cost-share funding is available?
Funding is available for up to 50 per cent of eligible costs.
Capital Costs that are eligible may be funded to a maximum of $100,000
Applicants may request funding that exceeds these limits if funding
for between 51 per cent and 75 per cent of eligible costs, and/or
more than $100,000 in funding for eligible Capital Costs, is essential
for a project to be completed successfully. The project must have
a high merit assessment to be considered. OMAFRA will consider these
requests on a case-by-case basis.
What types of projects are ineligible?
Projects that are not eligible for cost-share funding include those
- promote Ontario products explicitly over those of another province
or territory and/or include Ontario specific promotional campaigns
or branding (including the use of the Foodland Ontario logo)
- involve directly influencing or lobbying any level of government
- support normal operating costs associated with carrying out
business or expanding
- have the sole purpose of coming into or maintaining compliance
with Requirements of the Law that pertain to current operations
- support basic research (experimental or theoretical work undertaken
primarily to acquire new knowledge without a commercial or other
specific application in view)
- are located outside of Ontario
When may projects start and finish?
A project cannot start prior to the date that OMAFRA approves the
project. This date will be communicated in the Approval Letter to
the lead entity. Eligible costs can only be Incurred, invoiced and
paid for on or after the start date.
Projects must be implemented and completed no later than September
30, 2022, and according to the terms and conditions of the Contribution
Agreement between the Province of Ontario and the successful lead
How is an application assessed?
All complete applications received are evaluated based only on
the information submitted and will not be considered if they do
not meet eligibility criteria or if they are incomplete.
Complete applications that meet eligibility criteria are assessed
using Merit Assessment Criteria. A merit-based application review
process is used to allocate cost-share funds to projects that best
meet Merit Assessment Criteria. Only applications that best meet
the Merit Assessment Criteria will be approved.
What Merit Assessment Criteria are used to assess an application?
The Merit Assessment Criteria used to assess an application are:
Relevance to intended results of the Partnership funding:
- demonstrated direct alignment with the applicable Project Category
- extent to which the Project Category Priorities of the applicable
Project Category are addressed by the project
- extent to which the project and its activities are new and advanced
for applicable sector(s)
- demonstrated need/benefits/rationale for the project
Benefit to sector/industry:
- documented industry support and partnerships/alliances with
- extent to which there will be broad impact/benefit across sector/industry
- extent to which the project will be supported by industry-leveraged
- demonstration of appropriate plan in place for information sharing/knowledge
transfer for the project
Likelihood of success:
- demonstrated adequate resources, experience and skills to successfully
complete the project
- demonstrated financial capacity to cash flow project costs
- demonstration of a well-defined budget, with reasonable project
costs that align with the defined eligible/ineligible costs for
the applicable Project Category
- demonstration of a well-defined work plan that states specific
and measurable outcomes that can be achieved within the project
- demonstrated plan to sustain the project beyond the timeframe
of funding, if applicable
How do I submit an application?
You can submit a completed application using the electronic application
form with all required documentation by email to email@example.com.
Copies of electronic application forms are available at ontario.ca/agpartnership.
If you submit an application by email, but do not receive an acknowledgement
within two business days, contact OMAFRA at 1-877-424-1300.
How often can I apply?
There is no limit to the number or value of applications that each
entity can submit, or to cost-share projects an entity can complete.
How will I be notified of cost-share funding decisions?
The lead entity will be notified by email once an application has
been reviewed and a decision has been made. There are two possible
- Application is approved - the lead entity will receive an Approval
Letter with details (e.g., value of cost-share approved, earliest
project start date) and be required to enter into a Contribution
Agreement with the Province of Ontario and follow all of its terms
and conditions. The lead entity will also receive confirmation
of Claim procedures and submission deadlines, and a Final Report
that must be completed at the completion of the project. The lead
entity will be required to register through the Province of Ontario's
Transfer Payment Common Registration (TPCR) system (an online
registration tool), be invoiced for and pay all project costs,
receive all funding paid by OMAFRA and receive a T4A for all funding
paid by OMAFRA.
- Application is declined - the lead applicant will receive a
brief explanation for the decision.
Claiming Cost-share Funding for Approved
When is cost-share funding paid?
Approved cost-share funding is paid after the lead entity has Incurred
and paid for expenses, and has submitted a Claim package that meets
all requirements and has been approved by OMAFRA.
Each eligible expenditure is reimbursed at the approved cost share
There will be a 10 per cent holdback of reimbursement until a Final
Report for the project is received and approved by OMAFRA. The Final
Report submitted for the project must include a certification that
the project has been completed within the project timelines stated
in the Contribution Agreement, and the project must fulfil all other
requirements stated in the Contribution Agreement.
How is a Claim submitted?
Claims should be submitted to OMAFRA by the lead entity no later
than the Claim deadline date given in the Contribution Agreement.
OMAFRA may request any additional information from the applicants
that is deemed necessary (e.g., copies of any permits obtained by
the applicant in conducting the project, photos).
What your Claim package must contain:
- Completed Claim Form
- Proofs of payment
- Copies of all paid invoices
- In-Kind Claim Declaration Form (if applicable)
Proof of payment must verify:
- Who paid
- Who received payment
- The amount of payment
- The date of payment
Proof of payment may be any one of the following:
- Copy of front and back of cancelled cheque
- Electronic image of processed cheque
- Statement from banking institution indicating to whom the processed
cheque was written, or electronic payment made, and for what amount
- Credit card or debit card receipt or statement clearly identifying
amount and to whom the payment was made. Credit card or debit
card numbers and other information, including costs that are unrelated
to the project, should be blacked out.
What costs are eligible for cost-share funding?
Eligible costs must be specifically required for implementation
of the project, and may include the following within any limits
given elsewhere in this guide, including in the applicable Project
- cost of goods (including supplies), services and all related
shipping or transportation costs
- costs of labour that is specifically dedicated to the project
(such as contract salaries, benefits, and specific per diem fees)
- costs of land rental for research purposes
- costs for rental of facilities, equipment or machinery
- costs of communication materials including design, printing,
- research institution overhead to a maximum of 25 per cent of
applicable eligible costs
- in-kind contributions to the limit of 15 per cent of the approved
value of eligible project costs (see section: What in-kind contributions
are eligible for cost-share funding?)
- travel and meal expenses (see section: What travel and meal
expenses are eligible for cost-share funding?)
When incurring eligible costs, applicants must follow a process
that is transparent, fair and promotes the best value for the money.
All suppliers from which goods or services are purchased must be
at Arm's Length from the applicants, meaning not related to the
applicants, not affiliated with the applicants, or controlled in
any way by the applicants. If you have any questions about whether
a supplier meets this requirement, please contact OMAFRA at 1-877-424-1300
What in-kind contributions are eligible for cost-share funding?
In order to be eligible, in-kind contributions must be identified
and approved as such in the application for an approved project.
Allowable in-kind contributions and the documentation required
when making a Claim are:
- Actual salary cost for employing experts to contribute
directly to the project
- Portion of the salary of a project manager or support
staff person assigned to fulfill duties necessary for the
- Signed timesheets with supervisory approval
- Payroll register
- Personnel file with salary/wage information
- Employment contract
- Cancelled cheques/direct deposit schedule
|Use of equipment
- Equipment necessary to conduct the project and for which
a fee is usually charged
- Estimate of the fair market value for use of the equipment
|Materials and supplies
- Materials and supplies, at fair market value or company
- Consultant/trainer agreement
- Paid invoices and receipts
- Purchase orders
- Packing slips
- Paid receipts and invoices
|Use of land and facilities
- Meeting rooms, space or facilities for which a fee is
- Estimate of the fair market value for use of the land/space
What travel and meal expenses are eligible for cost-share funding?
In order to be eligible, travel and meal costs must be identified
and approved as such in the application for an approved project.
Eligible cost-share funding for travel expenses for an approved
project may be claimed when the most economical transportation and
accommodation (i.e., single accommodation in a standard room) is
The maximum eligible costs for personal vehicles driven within
|Number of Kilometres
||Southern Ontario ($/km)
||Northern Ontario ($/km)
|More than 24,000 km
Reimbursement for meal expenses is subject to the maximum eligible
cost value set out in the tables below. Original, itemized receipts
are required, and the eligible cost value will not exceed the actual
amount spent. Taxes and gratuities are included in the maximum eligible
Reimbursement is for restaurant/prepared food only and not available
for alcohol purchases.
Maximum eligible costs for meals in Canada:
||Maximum Eligible Costs
Maximum eligible costs for meals outside of Canada (CAD):
| Meal Type
|| Maximum Eligible Costs
What costs are not eligible for cost-share funding?
Ineligible costs include but are not limited to costs identified
as such in the applicable Project Category Description, and the
- Costs Incurred before the approval of the project by OMAFRA
or after the project completion date identified in the Contribution
Agreement between the lead entity and the Province of Ontario
- Costs Incurred in preparing an application
- Any cost not specifically required for implementation of the
- Normal costs of establishing, expanding or operating a business
- Normal costs of implementation of a facility expansion
- Goods or services provided by federal or provincial government
departments or agencies
- Deposits (prepayments) for which goods or services are not yet
- Costs for training and skills development projects that fulfill
any academic requirements towards completion of a diploma or degree
- Mentoring and coaching, unless otherwise indicated in a Project
- Sponsorship of conferences and learning events or initiatives
- Membership costs
- Any travel or in-kind costs beyond those provided for in this
- Consultant and other contractor expenses for any hospitality
(e.g., provision of food or beverages at events), incidentals
- Hospitality (e.g., venue rental, food, beverages, AV, etc.)
- Purchase or lease of land, building or facilities
- Costs of vehicles, transportation equipment, mobile material
handling equipment (powered or unpowered), and construction and
agriculture machinery (e.g., farm equipment)
- Financing charges, loan and lease interest payments, bank fees
and charges as well as debt restructuring or fundraising
- Gifts and incentives
- Permits and approvals
- Legal fees
- Costs related to activities that promote Ontario products explicitly
over those of another province or territory
- Costs related to activities that directly influence or lobby
any level of government
- Costs of basic research
- Taxes, including Harmonized Sales Tax
- Any refund or rebate the applicant receives or is eligible to
- Any Capital Cost item that is funded by government sources at
75 per cent or more
Can I stack cost-share funding for the same project?
Applicants can only access one funding source under the Partnership
for a single project. However, applicants may access other government
funding as long as those other programs also allow stacking. The
maximum level of total assistance provided from all sources is 100
per cent of the total eligible costs. All funding for a project,
including from additional sources, must be listed on the application.
Approval Letter: A letter, sent by email from
OMAFRA, that is a notification of a conditional approval and stipulates
the amount of approved cost-share funding.
Arm's Length: An entity is considered Arm's Length
if they are not related, not affiliated persons, or otherwise controlled
by another member or members. Refer to Section 251 of the Income
Tax Act (Canada) for the detailed statutory provision for determining
Arm's Length relationships. If you have any questions about whether
a supplier meets this requirement, please contact OMAFRA at 1-877-424-1300.
Capital Costs: Include costs of machinery, equipment,
software development/purchase and installation; renovations; site
improvements; leasehold improvements; building improvements and
Claim: A report submitted by the recipient to
the Province of Ontario to provide the Province of Ontario with
information on which to base a reimbursement payment. Claims must
meet all of the requirements stated in the Contribution Agreement
between the Province of Ontario and the recipient for the project.
Contribution Agreement: A legal agreement that
applicants must enter into with the Province of Ontario if the project
is approved. The legal agreement contains the terms and conditions
that the applicant must follow to receive cost-share funding.
Incurred (Cost): A cost for which a business has
become liable to pay.
Merit Assessment Criteria: Criteria used to establish
the level of merit for funding of each eligible application.
Project Category: Cost-share funding is made available
under specific Project Categories, which each have their own parameters,
criteria, and terms and conditions.
Project Category Description: Each Project Category
Description provides the parameters, criteria and terms and conditions
specific to a Project Category under which cost-share funding is
Requirements of Law: All applicable Requirements
of Law, as may be set out in statutes, regulations, by-laws, codes,
rules, ordinances, official plans, approvals, permits, licenses,
authorizations, decrees, injunctions, orders and declarations, or
any other similar Requirement of Law.
In order to apply, the lead entity must agree to be bound by the
Terms and Conditions of the Canadian Agricultural Partnership ("the
Partnership") Cost-share Funding for Sectors.
The lead entity must be a legal entity that is eligible under the
Partnership Cost-share Funding for Sectors. The individual who signs
the application form must be a person who is authorized by the lead
entity to sign the form on behalf of the lead entity and to bind
the lead entity to the contents therein. The lead entity is referred
to as the applicant below. This person is referred to as "you"
You must certify on the application that:
- You have read, understand, and agree to abide by all requirements
of the Partnership Cost-share Funding for Sectors.
- All information submitted on the application is true and complete,
to the best of your knowledge, belief and understanding.
- All sources of funding for the proposed project, other than
the applicants, have been disclosed in this application,
including sources and amounts from federal, provincial and municipal
governments, and such funds do not, and will, not exceed 100 per
cent of total project costs.
- The applicant does not currently owe any money to Ontario, or
you have attached a description of the applicants debt to
Ontario to this application.
- You are not, nor is any officer, director or employee of the
applicant (if any) a current or former federal public office holder
or federal public servant, or, if you, or any officer, director
or employee of the applicant (if any) are a current or former
federal public officer holder or federal public servant, you or
that officer, director or employee of the applicant (if any) are
in compliance with the Conflict of Interest Act, the
Conflict of Interest Code for Members of the House of Commons,
the Values and Ethics Code for the Public Sector, and
the Policy on Conflict of Interest and Post-employment,
- You are not, nor is any officer, director or employee of the
applicant (if any), a member of the House of Commons or of the
Senate, or if you, or any officer, director or employee of the
applicant (if any) are, you or the officer, director or employee
of the applicant (if any) are permitted under the Parliament
of Canada Act to receive funding from Canada under the Partnership.
You must further certify on the Application, that the applicant:
- Shall retain all records relating to any payments made to the
applicant under the Partnership including, all invoices and proof
of payment for at least seven (7) years from the date on which
payment was received by the applicant.
- Shall consent to Ontario, Ontarios program administrator
(if any) or Canada publishing information about the project/activities
funded including the amount of funding the applicant has been
approved to receive and/or has received under the Partnership,
the nature and results of any project/activities funded, along
with the applicants name.
You must further acknowledge and accept that:
- The Partnership is a discretionary, non-entitlement program
and the applicant is not entitled to funding merely as a consequence
of submitting an application. Payment is subject to Ontario receiving
all the necessary appropriations from the Ontario Legislature,
Ontario receiving all the necessary monies from Canada, the applicant
and the applicants project (including all activities) satisfying
eligibility criteria, eligible expenses criteria, as well as the
applicants compliance with all terms and conditions of the
- If it is determined the applicant has received a payment the
applicant was not eligible to receive, through administrative
error or otherwise, the applicant will repay any and all payments
that the applicant was not eligible to receive as well as any
- Any payments made to the applicant may be subject to recovery
or offset against the applicants pre-existing debts to the
Crown in Right of Ontario or Canada.
- Ontario, Ontarios program administrator (if any) or, Canada,
including, their respective Ministers, directors, officers, agents,
employees or representatives (as applicable) shall not be liable
for any damage or loss whatsoever, or howsoever arising, including,
damage or loss arising from any advice, opinions, representations,
warranties or the provision of information under the Partnership.
- The information provided for the Partnership may be disclosed
by Ontario or Ontarios program administrator (if any) on
behalf of Ontario to verify compliance with other provincial and
federal funding initiatives administered by Ontario or another
program administrator on behalf of Ontario or by Ontario in order
to confirm the information provided, to verify eligibility and
to ensure there is no duplication of funding.
- The information provided to the Partnership may, with the exception
of the Social Insurance Number of recipients of funding who are
sole proprietors or unincorporated entities, be subject to disclosure
under the Freedom of Information and Protection of Privacy
Act (Ontario), the Access to Information Act (Canada)
or Privacy Act (Canada).
You must consent to the following on behalf of the applicant:
- To provide accurate, timely and full information, including
supporting documentation, to Ontario or Ontarios program
administrator (if any) and will notify Ontario or Ontarios
program administrator (if any) immediately in the event there
are any changes to information provided.
- To provide Canada, Ontario and Ontarios program administrator
(if any), as well as their authorized representatives, with any
information or access to a person, place or thing within ten (10)
business days of any request, field verification or audit.
- To comply with onsite field inspections and/or audits by Ontario
or Ontario program administrator (if any) upon notice, and during
normal business hours, to verify eligibility, and to evaluate
compliance with the requirements of the Partnership.
- To comply with reviews by Ontario of information related to
other programs and initiatives delivered by, or for, Ontario in
which the applicant is enrolled or has applied.
- The use of the applicants name and contact information
by Ontario, Ontarios program administrator (if any) and/
or Canada to contact the applicant for the purpose of evaluating
the effectiveness and efficiency of the Partnership programming,
or for any other similar purpose.
In the event of a conflict between anything set out in Guidebooks,
Guidelines and the Ministers Order, the Ministers Order
Errors and Omissions Excepted.